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Rules and Guidelines


ARTICLE I:  NAME & PURPOSE

Section A: Name –
The name of this club shall be “Interact Club.”

Section B: Purpose
The purpose of this club shall be:
 
  1. Give students an opportunity to participate in meaningful service projects
  2. Allow students to develop leadership skills
  3. Expose students to a various groups of people to build lasting relationships and connections
  4. Learn the importance of personal integrity, demonstrate helpfulness and respect for others, and advance international understanding and goodwill
ARTICLE II:  MEMBERSHIP & DUES

Section A: Eligibility
- Membership shall be open to all students from seventh to twelfth grade who are deemed eligible to participate in extracurricular activities by the school code.

Section B: Dues
Members should purchase Interact uniform. Prices may vary from year to year.

ARTICLE III:  RESPONSIBILITIES OF CLUB MEMBERS

Section A: Expectations in club meetings
During club meetings, members are expected to:
  1. Participate and actively engage in club discussions i.e. pitch ideas, raise doubts and skepticism, ask questions etc…
  2. Follow orders given by student officers or the club advisor
  3. Be respectful and listen i.e. don’t disrupt the meeting, be attentive to all discussions, take notes etc…
Section B: Expectations in club activities When members are out on any club activities, they are expected to:
  1. Be on their best behavior i.e. no inappropriate comments, follow given orders, be respectful to others etc...
  2. Actively engage and participate in said activities and interact with other people
  3. Fulfill your obligations with which you’ve been assigned
Section C: Punishments Should members of the club not abide by expectations outlined in Section A and B, there are subject to President and Vice-President’s or the club advisor’s discretion of appropriate punishments that include but are not limited to:
  1. Additional club services
  2. Written apology letter
  3. Prohibition on certain activities
  4. Removal of club membership
ARTICLE IV:  OFFICERS
Section A: OfficersThe officers shall be a President, Vice-President, Secretary, and Treasurer. Should any more student officer positions be needed, the existing student officer body will vote on necessity of adding such positions.

Section B: Eligibility President and Vice-President must be students from tenth to twelfth grade. Secretary and Treasurer must be students from ninth to twelfth grade. Should any circumstantial problem arise (i.e. not enough students in the respective classes that are running for the positions), current officers and club advisor may vote on expanding positions to younger grades. Such vote requires a simple majority.

Section C: Election The officers shall be elected by ballot at the last meeting of the spring semester by a majority of the vote cast for that office. Should there be an urgent call for elections from our parent rotary club, elections date for certain positions can be moved up upon club advisor’s approval.

Section D: Term The officers shall serve for one year and their term of office shall begin at the commencement of the fall semester.

Section E: Vacancy If a vacancy occurs in the office of President, the Vice-President shall assume the office for the remainder of the term and vacancies in any other office shall be filled by a special election. Should any officers raise doubts in confidence of the Vice-President’s ability, the club advisor will determine additional measures to be taken. (e.g. additional election)
 
ARTICLE V:  DUTIES OF OFFICERS
 
Section A: Presidentit shall be the duty of the President to:
  • Preside at meetings and facilitate meaningful discussions
  • Represent Interact
  • Submit/deliver periodic reports/presentations to our parent rotary club
  • Serve as the direct contact person for our parent rotary club
Section B: Vice-PresidentIt shall be the duty of the Vice-President to:
  • Preside in the absence of the President
  • Assist the President
  • Assume responsibility of other duties in the absence of the President
Section C: Secretary It shall be the duty of the Secretary to:
  • Keep records of all club and rotary meetings
  • Keep attendance of all meetings
  • Keep a file of club records
  • Maintain a current roster of membership
  • Process and deliver required documents or forms
Section D: Treasurer It shall be the duty of the Treasurer to:
  • Receive all funds and process Request for Payment, Deposit Slip, and Officer Signature Forms (will be working with club advisor)
  • Keep an itemized account of all receipts and expenditures and make reports if requested
ARTICLE VI:  MEETINGS
 
Section A: Meetings – Regular meetings shall be held on every wednesday during the regular school year. Meeting schedules are subject to change with adequate reasons.

Section B: Officers Meeting – Officers meetings may be called by the President or the Vice-President to discuss matters among the student officer body.

Section C: Rotary Meeting – Rotary meetings may be called by the President or the Vice-President or the Rotary members.

ARTICLE VII:  CLUB ADVISOR
 
Section A: Selection there shall be a faculty/staff advisor who shall be determined by the school each year.

Section B: Duties The responsibilities of the faculty advisor shall be to:
  • Maintain an awareness of the activities and programs.
  • Meet on a regular basis with the leader of the club to discuss upcoming meetings, long range plans, goals, and problems of the club.
  • Attend regular meetings as often as schedule allows.
  • Mediate discussions between student bodies should arguments arise.
  • Advise leaders of the club in instances of of circumstantial problems that call for the need to change existing guidelines as outlined above.
  • Assist in the orientation of new officers.
  • Explain and clarify campus policy and procedures that apply to Interact in instances of parental inquiries.
  • Maintain contact with the school administration.
  • Assist the treasurer in monitoring expenditures and up-to-date account ledger.
  • Inform club members of those factors that constitute unacceptable behavior on the part of club members, and the possible consequence of said behaviors.
ARTICLE VIII: Amendments
 
Section A: Selection these bylaws may be amended by a two-thirds (2/3) majority vote of the club upon club advisor’s approval.

Section B: Notice All members shall receive advance notice of the proposed amendment at least five days before the meeting.